Are you using different solutions to manage the same records? Typically ECM companies only offer electronic content management services, while record centers provide offsite storage for your physical files and boxes. This doubles your data entry and increases the chances of mistakes. It also multiplies your operations and leads to efficiency issues in records management. […]
DocuData’s ShredSoft offers the most complete, intuitive and user-focused solution for shredders worldwide. The goal of ShredSoft is to give you the security and control you need to make your shredding operation as efficient as possible.
Here are some of the many product benefits that set ShredSoft apart:
ShredSoft provides cost-effective ways to reduce paper handling and to speed up payments. Key features, like smartphone integration and the automatic emailing of an invoice and destruction certificate, increase your drivers’ productivity.
ShredSoft’s flexible scheduling options makes it easier to plan ahead and manage on-the-fly customer demands. View, add and modify orders with ease in a calendar that highlights holidays and weekends. Auto-schedule purge jobs weeks, months or years in advance. The calendar is broken-down into 10-minute increments allowing more precise scheduling.
With ShredSoft, account creation is simplified, with minimal data entry. Speed up the order process with an enhanced customer search function. Minimize your driving and maximize your resources with a route planner to place your stops, based on the shortest drive time.
ShredSoft tracks orders with 4 different statuses, deliveries with 7 and files/boxes with 13. ShredSoft also gives you an accurate account of the bins, bags and consoles you have on-site and off-site. Each barcode is unique, ensuring no duplication. Bin tracking makes it easier to know when it needs to be replaced (either based on lifespan or amount of transportation). The system also handles a second barcode, making mergers, conversions, or client coding easier to manage.
The scheduling calendar displays shred jobs in great detail:
- listed by truck;
- time needed to complete each job;
- number of items by type;
- estimated weight of each job;
- job order number;
- customer number and address;
- special instructions.
Offer your customers safe, private and certified destruction services. ShredSoft validates each step to respect the chain of custody. Drivers can select from a list of authorized recipients and recipients can confirm the reception of items with a PIN (optional). Drivers scan delivered and picked up items to confirm the order, which triggers an automated confirmation receipt by email.
In ShredSoft, operational processes must be followed in a specified sequence in order to proceed. This ensures compliance to standardized operations. Mistakes are tracked in detail and are kept in the system until corrected. Workflow processes are built into the software and are based on our many years of shredding experience.
ShredSoft is designed to be used by all employees, based on the security levels and access rights you set. They can be determined by what functions an employee performs within each module (e.g. view, order, modify or destroy.) This allows pickers, drivers, supervisors, managers and owners access to the information they need to complete their job successfully.
With ShredSoft, purge jobs can be corrected and confirmed on-site with the customer. It calculates and displays the total amount due for purge jobs on smartphones. A payment triggers the emailing of an invoice and destruction certificate.
Know how many bins, bags and consoles are in or out for each customer. With ShredSoft’s full history of individual shredding containers, you have access to all relevant information, every step of the way. Know when each bin was taken to a customer, who handled it and how long it has been there.
ShredSoft includes hundreds of reports. New reports are continually created and made available at no charge. The integrated SQL report builder lets you customize your own reports. Your data is always ready for review and analysis.
The included database supports all 64-bit editions of Windows, Linux and other operating systems. The 64-bit architecture saves costs to organizations that want systems running at greater memory capacity and faster computations. Our database paves the way for better data management and performance for users with large amounts of data. It is also a great Low-IT maintenance database.
ShredSoft displays the fullness percentage of each truck, with a daily summation of shred jobs. This maximizes your shred truck and will boost your profits. Drivers can process credit card payments with their smartphone for direct bank deposits. Smartphones can also process the receipt of checks and cash on COD jobs. ShredSoft allows multiple pricing on bin loads, depending on their fullness. Get the competitive edge with fair and precise billing.