Features

• Unlimited capacity for users and items.
• Supports smartphones and Portable Data Terminals (PDT).
• Intelligent barcodes identify the item type and the customer.
• Full text and Boolean search capabilities on all item fields, eDocs and images.
• Open-shelf file management.
• Create reports with the SQL report builder.
• Simplified data import functions.
• More than 45 customizable description fields.
• Personalize your labels.
• Hundreds of canned reports.

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• Complete daily task scheduling.
• Review current sales in real-time.
• Tracks employee performance and errors.
• Scheduling calendar respects RC and customer holidays.
• Text (SMS) and email notifications for all rush orders.
• Delivery routes can be populated according to past routings.
• The multilingual system lets you switch easily between two languages.
• Automatically schedule recurring orders.
• Proven SOP and workflow processes.
• Complies with HIPAA and Sarbanes-Oxley regulatory requirements.
• Easily audit warehouse for missing items.

• Multiple buildings in a single database.
• Multi-platform  software supports Windows and Linux.
• RimsLink™ enables record centers to service national accounts.
• RimsLink™ consolidates invoices from multiple partners servicing one customer.
• RimsLink™ unifies customer pricing while respecting each partner’s price structure.
• RimsLink™ calculates the amounts due for each partner after customer billing (settle up).
• Recognises barcodes from other systems.

• ActiveWeb™ manages physical and eDocs on one platform.
• ActiveWeb™ is easily deployed and user-friendly.
• Customers can manage their file rooms and cabinets.
• Users can schedule pickups and returns from a web browser.
• Multi-level security groups.
• Access can be restricted based on the user’s function.
• Unlimited retention schedules.
• Dual retention calendar for items stored on-site and off-site.
• Customers can design and print their own labels.
• Encrypted passwords for advanced security.
• Powerful searches on all fields.
• Complete audit history of all documents.
• Tracks records from creation to destruction.
• Simple check-in and checkout of documents.
• Works with Microsoft Office products.
• User-defined fields, layout and preferences.
• Define access rights by department.

• Invoice by department.  
• Detailed breakdown of work orders by department on each invoice.
• True cost center invoicing for legal and accounting firms (charge back).

• Customers can ask for imaging on-demand services.
• Customers can manage their images and records on one platform (ActiveWeb™).
• OCR and indexing capabilities on all images.
• Perform full-text and Boolean searches on all images.
• Export images to PDF and TIFF formats.
• Images are automatically destroyed when linked physical documents are approved for destruction.

• Automatically schedules orders weeks, months and years in advance.
• Unlimited media types.
• Tape Management System (TMS) integrates with order processor for retrievals and pickups.
• Scan deliveries, picks and retrievals with a PDT or smartphone.
• Print or email a customer receipt at point of service.
• Option to pick media tapes by number.
• Manage physical documents and tapes in one account.