DocuData Software
  • Email
  • Linkedin
  • YouTube
1-866-789-2789
  • Choose DocuData
  • Products
  • Support
  • Contact Us
  • enEnglish
  • frFrançais
Search the site...
SCHEDULE A DEMO
  • Home
  • Products
  • EDC Record Center Software
  • Features
  • Compare Products
  • EDC Record Center Software
    • Benefits
    • FAQ
    • Training
    • Videos
EDC RC Software is the best records management package.
Chris Pearson President / Vanguard Archives, Chicago IL
Chris Pearson
DocuData’s Software manages all aspects of my business from shredding to vaulting. We offer a full range of service which increase our bottom line.

Features

Since 2000, DocuData has been developing its complete software solution to include a full range of features.  We want our record center customers across the globe to enhance their revenues.

EDC RC Software manages media tapes and inventory items throughout their life cycle.  Additional modules provide image management, vaulting and shredding services.  Our state-of-the-art records management solution is unparalleled in the RIMS industry.  Its practical, precise, and user-friendly features make it unique.

Records Management
  • Unlimited capacity for users and items.
  • Supports smartphones and Portable Data Terminals (PDT).
  • Intelligent barcodes identify the item type and the customer.
  • Full text and Boolean search capabilities on all item fields, eDocs and images.
  • Open-shelf file management.
  • Create reports with the SQL report builder.
  • Simplified data import functions.
  • More than 45 customizable description fields.
  • Personalize your labels.
  • Hundreds of canned reports.
.
Efficient Operations
  • Complete daily task scheduling.
  • Review current sales in real-time.
  • Tracks employee performance and errors.
  • Scheduling calendar respects RC and customer holidays.
  • Text (SMS) and email notifications for all rush orders.
  • Delivery routes can be populated according to past routings.
  • The multilingual system lets you switch easily between two languages.
  • Automatically schedule recurring orders.
  • Proven SOP and workflow processes.
  • Complies with HIPAA and Sarbanes-Oxley regulatory requirements.
  • Easily audit warehouse for missing items.
Robust Innovations
  • Multiple buildings in a single database.
  • Multi-platform  software supports Windows and Linux.
  • RimsLink™ enables record centers to service national accounts.
  • RimsLink™ consolidates invoices from multiple partners servicing one customer.
  • RimsLink™ unifies customer pricing while respecting each partner’s price structure.
  • RimsLink™ calculates the amounts due for each partner after customer billing (settle up).
  • Recognises barcodes from other systems.
Online User Portal (ActiveWeb™)
  • ActiveWeb™ manages physical and eDocs on one platform.
  • ActiveWeb™ is easily deployed and user-friendly.
  • Customers can manage their file rooms and cabinets.
  • Users can schedule pickups and returns from a web browser.
  • Multi-level security groups.
  • Access can be restricted based on the user’s function.
  • Unlimited retention schedules.
  • Dual retention calendar for items stored on-site and off-site.
  • Customers can design and print their own labels.
  • Encrypted passwords for advanced security.
  • Powerful searches on all fields.
  • Complete audit history of all documents.
  • Tracks records from creation to destruction.
  • Simple check-in and checkout of documents.
  • Works with Microsoft Office products.
  • User-defined fields, layout and preferences.
  • Define access rights by department.
Invoicing Options
  • Invoice by department.  
  • Detailed breakdown of work orders by department on each invoice.
  • True cost center invoicing for legal and accounting firms (charge back).
Imaging Capabilities
  • Customers can ask for imaging on-demand services.
  • Customers can manage their images and records on one platform (ActiveWeb™).
  • OCR and indexing capabilities on all images.
  • Perform full-text and Boolean searches on all images.
  • Export images to PDF and TIFF formats.
  • Images are automatically destroyed when linked physical documents are approved for destruction.
Vaulting Management
  • Automatically schedules orders weeks, months and years in advance.
  • Unlimited media types.
  • Tape Management System (TMS) integrates with order processor for retrievals and pickups.
  • Scan deliveries, picks and retrievals with a PDT or smartphone.
  • Print or email a customer receipt at point of service.
  • Option to pick media tapes by number.
  • Manage physical documents and tapes in one account.
  • Simplify Records Management

    Are you using different solutions to manage the same records? Typically ECM companies only offer electronic content management services, while record centers provide offsite storage for your physical files and boxes. This doubles your data entry and increases the chances of mistakes.  It also multiplies your operations and leads to efficiency issues in records management. […]

    Read More

    WHAT’S NEW IN VERSION 7.2

    This release gives you access to all major functions on rcMobile. While PDTs are still supported, rcMobile is the ideal way to work. Version 7.2 supports shredding better, enhances billing tasks & gives you added control over general operations.   RCMOBILE HANDLES ALL RECORD CENTER FUNCTIONS Refile lists, interfiles, pallet destruction & off-site shredding are […]

    Read More

    The rcMobile App is Now on the App Store!

    The rcMobile app is for Record Centers using LineaPro scanners with iPhones. Follow this link to download & install it. To set it up: Click on Configuration. Enter your record center’s URL for rcMobile with /index.html at the end. E.g. https://edc.docudepot.com/rcmobile/index.html The app will serve as a web browser and will let you perform your […]

    Read More
  • Definitions: File Sharing, eDocs and Images

    File Sharing vs eDocs Management In the past 10 years, a surge of file sharing and cloud services like Dropbox, Hightail, Box, iCloud, ShareFile have made their appearance in the market and grown in popularity. Our industry is now trapped in a comparison between file sharing services and eDocs management. File sharing services want to […]

    Read More

    Optimize Routing

    EDC RC Software has a new route optimizer feature. This article will help you understand how to optimize routing and get the best of this performance driven functionality. What is the route optimizer? EDC RC Software’s route optimizer allows you to order your route stops in your calendar based on the quickest driving time. Although […]

    Read More

    Offering Scan on Demand Services

    EDC RC Software is built so you can offer scan on demand services to your customers. This article will help you choose hardware and software that fits your needs. It also gives you tips on how to optimize your scanning process. Which scanner should I use? The first thing you will need is a scanner. […]

    Read More
  • EDC RC Version 6.25.20

    February 2014 EDC Record Centre Software Version 6.25 Updates If an account is made inactive while it still has a valid web license, block the operation and display a message that the web license must first be cancelled When creating a user group, prevent addition of delivery types that the customer does not have access […]

    Read More
(c) 2015 DocuData Software - Powered by WordPress, Designed by Theme Blvd
  • enEnglish
  • frFrançais